Divine Word College of Urdaneta Alumni Association

DWCUAA 5th Alumni Grand Reunion Planning Meeting - page 1

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5th Alumni Grand Reunion
August 16-18, 2013
Toronto, Canada

Minutes of the Meeting on June 18, 2011
Lakewood, California
I. Event staffing remains relative to conclusive sub-activities.
II.Registration page on the Official website will be set up by our indefatigable web manager, Mr Raffy Bruan, Class 1972. It's encouraged that registration be completed at this site (once it's available) by Alumni members decisive in attending the Toronto reunion. Subsequently, this move will provide us discernible number of attendees.
III. Alumni project specific to this event remains open for suggestions.
IV. Participation of Class Representatives living proximally to a meeting venue is a must. Officers are mandated to be present (again for residentially proximals only).
VI. Gina Soliven Rafanan, 1981 is joining the list of Officers as Assistant Secretary.
VII. Ben Bello, Class 1975 is representing his Batch and the contact person for the 75ers residing in Hawaii.
VIII.Meeting venues (future)are as follows: Zenaida Roque de Vera, VP, 1973, Lorna Sarmiento Gemino, Treasurer, 1973, Marlene Calimquim Pearce, VP, 1985, Rey de Vera, Adviser, 1977, Gina Rafanan, Assistant Secretary, 1981, Nancy Garcia, 1973, and Ino Consolacion, Auditor, 1970
IX. Next meeting's agenda is based solely on the Core Group's (Canada) confirmation of activities originally proposed in their first congregation and D&D venue selection.
X. Dinner and Dance date: August 17, 2013.
XI. Updates will be posted on a regular  basis as info are obtained and mustered.
* Ed Garcia, VP, 1975 is looking into 3 hotels in downtown Toronto, namely:
               1. Sheraton Centre, Financial District, Toronto
               2. Thompson Hotel, Toronto
               3. Hampton Inn by Hilton, TACC
* Banquet Managers from 2 Delta Hotels (Missasauga Meadowvale and Toronto Chelsea) are preparing feasible proposals for the D&D based on the following:
        D&D Date: August 17, 2013
        No. of Attendees: Approximately 150 members
        No. of Room Accom.: 50 or so
I was  told shuttles may be arranged for Niagara and winery trips as well for hotel guests at a discounted price. Conversely, information will be shared to all as they're obtained and evaluated in keeping with the Organization's transparency perspective.
* On hand are several more prospective venues the Officers will be tasking on to eventually trim down to 6 runner ups, to the penultimate 3, and to the final candidate that conforms to our financial amiability. Future meetings will tackle this main issue which will consequently cement the event a venue 16-18 months prior to August 2013. I request the Core Group  and Class 1973 members residing in Toronto for their assistance in checking on the aforementioned hotels. Only you can provide us ample data because of your proximity to these facilities. And the Officers and Alumni members can't thank you enough. A list of hotels will be disseminated to all Officers to be scouted on for comparative analysis. 

Core members:

Eric Baldonado, Class 1984
Romeo Antolin, 1979
Ben Caringal, 1983
Conrad Eleazar, 1979
Conrad Epistola, 1979
Dante Ilagan, 1972, Toronto Core group leader
Juliet Locquiao, 1982
Shirley Locquiao, 1983
Alberto Marcelo, 1979
Rodelia Viloria, 1983

Planning Meeting - page 2

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